Commercial Project Coordinator

OVERVIEW

Dillabaugh’s Flooring America strives to be the #1 full-service installation company in the world. The DFA Commercial Project Coordinator is responsible for successfully completing any and all commercial-related administrative job issues. This position, along with the other Commercial Division staff, works to ensure the successful completion of each commercial flooring project.

JOB RESPONSIBILITIES

Research product data from vendor websites to create and submit contractor/architect submittals
Analyze submittal information and product ordered to build operation and maintenance manuals
Create transmittal sheets with documentation of products to send to contractors and architects for review and selection
Order any requested commercial floor-covering samples from vendors for clients
Order all job materials from vendors over the phone by creating purchase orders
Order project specific insurance certificates
Order payment performance bonds
Add all materials for subcontractors into jobs in RFMS (product management software)
Regularly assist Project Mangers with billings, sample procurement, and various job details
Arrange shipping and receiving of various job materials to warehouse and job sites
Obtain all needed information for product returns including printing labels
Assist with resolving various accounting issues pertaining to product details and/or billing
Manage annual contractor pre-qualification documentation
Generate applications for contractor payments and invoices
Assist with damaged materials, shortages and returns

QUALIFICATIONS / SKILLS

Collaboration
Ability to Exceed Goals
Negotiation Skills
Managing Customer Needs
Relationship Building
Empathy
Listening Skills
Managing Processes
Conflict Management
RFMS Competency
Tablet/Computer Skills
Communication Skills
Ability to Follow Through
Time Management
Detailed

REQUIREMENTS

Communicate well with all personality types and attitudes
Excellent computer and organization skills
Superb attention to detail