Commercial Project Coordinator


Dillabaugh’s Flooring America strives to be the #1 full-service installation company in the world. The DFA Commercial Project Coordinator is responsible for successfully completing any and all commercial-related administrative job issues. This position, along with the other Commercial Division staff, works to ensure the successful completion of each commercial flooring project.


  • Research product data from vendor websites to create and submit contractor/architect submittals
  • Analyze submittal information and product ordered to build operation and maintenance manuals
  • Create transmittal sheets with documentation of products to send to contractors and architects for review and selection
  • Order any requested commercial floor-covering samples from vendors for clients
  • Order all job materials from vendors over the phone by creating purchase orders
  • Order project specific insurance certificates
  • Order payment performance bonds
  • Add all materials for subcontractors into jobs in RFMS (product management software)
  • Regularly assist Project Mangers with billings, sample procurement, and various job details
  • Arrange shipping and receiving of various job materials to warehouse and job sites
  • Obtain all needed information for product returns including printing labels
  • Assist with resolving various accounting issues pertaining to product details and/or billing
  • Manage annual contractor pre-qualification documentation
  • Generate applications for contractor payments and invoices
  • Assist with damaged materials, shortages and returns


  • Collaboration
  • Ability to Exceed Goals
  • Negotiation Skills
  • Managing Customer Needs
  • Relationship Building
  • Empathy
  • Listening Skills
  • Managing Processes
  • Conflict Management
  • RFMS Competency
  • Tablet/Computer Skills
  • Communication Skills
  • Ability to Follow Through
  • Time Management
  • Detailed


Communicate well with all personality types and attitudes
Excellent computer and organization skills
Superb attention to detail


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