OVERVIEW
Dillabaugh’s Flooring America strives to be the #1 full-service installation company in the world. The DFA Commercial Project Coordinator is responsible for successfully completing any and all commercial-related administrative job issues. This position, along with the other Commercial Division staff, works to ensure the successful completion of each commercial flooring project.
JOB RESPONSIBILITIES
- Research product data from vendor websites to create and submit contractor/architect submittals
- Analyze submittal information and product ordered to build operation and maintenance manuals
- Create transmittal sheets with documentation of products to send to contractors and architects for review and selection
- Order any requested commercial floor-covering samples from vendors for clients
- Order all job materials from vendors over the phone by creating purchase orders
- Order project specific insurance certificates
- Order payment performance bonds
- Add all materials for subcontractors into jobs in RFMS (product management software)
- Regularly assist Project Mangers with billings, sample procurement, and various job details
- Arrange shipping and receiving of various job materials to warehouse and job sites
- Obtain all needed information for product returns including printing labels
- Assist with resolving various accounting issues pertaining to product details and/or billing
- Manage annual contractor pre-qualification documentation
- Generate applications for contractor payments and invoices
- Assist with damaged materials, shortages and returns
QUALIFICATIONS / SKILLS
- Collaboration
- Ability to Exceed Goals
- Negotiation Skills
- Managing Customer Needs
- Relationship Building
- Empathy
- Listening Skills
- Managing Processes
- Conflict Management
- RFMS Competency
- Tablet/Computer Skills
- Communication Skills
- Ability to Follow Through
- Time Management
- Detailed
REQUIREMENTS
Communicate well with all personality types and attitudes
Excellent computer and organization skills
Superb attention to detail